What you'll see in Mail


When you sign in to Outlook on the web, you’ll go straight to your Inbox. For more detailed information about working with email in Outlook on the web, go to Using Email in Outlook on the web.

Major components of Mail

  1. New email - Create a new email by selecting Add New email.

  2. Folders pane - Includes a list of folders in your mailbox. Collapse the pane by selecting Folders at the top of the list. Expand and collapse folders in this view by selecting the triangle Collapse folder next to the folder names. Add folders by selecting Add folder next to the top-level folder, or right-click an existing folder and select Create new folder.

  3. Search window -Type the name of a person to locate a contact or emails from that contact, or type text that you want to search for to find a particular message, and then select Search.

  4. Inbox list - Displays how many messages there are in a conversation and how many are unread, or if there is an attachment, flag, or category associated with the messages. Select All in the upper right of the list to filter, sort, or choose how to view your emails (as messages or conversations).

  5. Reading pane - Displays messages or conversations that you select in the folders pane. Respond to any message in the conversation by selecting it and then selecting Reply. Print an email here by selecting the Reply menu and then selecting Print.

    Print email

    Use the command bar above the reading pane to perform common email actions such as deleting, archiving, categorizing, or moving emails.

    Mail command bar

What you'll see in Calendar


Keep track of appointments, meetings, or any other event from anywhere you have Internet access. Add, edit, or delete events by using daily, weekly, or monthly views. For more information about working with calendars in Outlook on the web, go to Using the Calendar in Outlook on the Web.

Use the calendar to manage your meetings and other events.

  1. Search calendar - Begin typing the name of a person or an event to locate a meeting or appointment containing a particular contact or event title, and then select Search.

  2. New event - Create a new event by selecting New Event.

    New event

  3. Calendar - Displays the calendar in month view. You can move through the months by selecting the forward or back arrows. Selecting a particular date highlights that date in the main, larger calendar view. The current date is always highlighted.

  4. My calendars - View more than one calendar at a time and create other calendars, such as a calendar to use for a specific project or to track personal appointments. You also can add other people’s calendars, view multiple calendars in a single view, or select which calendar to display. To create a new calendar, right-clickMy calendar and select New calendar. To rename or remove a calendar, right-click the calendar and selectRename or Remove.

  5. View options - Choose whether you want to see your calendar in Day, Work week, Week, or Month view.

  6. Calendar pane - Calendars are displayed based on the view you want to use. Create a new appointment here by double-clicking a day or time slot.

  7. Share and print - Use the command bar above the reading pane to share or print your calendar.

    Calendar command bar

  8. Month view - If you have a lot of events, the month view of a calendar can be very busy and difficult to read. Select any day in the calendar pane for a clearer view of all the events for that day.

What you'll see in People


Store and manage all of your contacts in one place. Create new contacts or search for and edit existing ones. If you work in an organization or business, you can also view any address books that have been set up for your organization. To learn more about managing contacts in Outlook on the web, go to Use contacts in Outlook on the web.

Use People to manage your contacts.

  1. Search people - Begin typing the name of a person you are looking for and then select Search.

  2. Create, edit, or delete contacts - Create a new contact by selecting New > New contact.

    New contact

    • To restore deleted contacts, clean up duplicate contacts, connect to social network contacts, import contacts from other email services, or to export contacts to Outlook 2010 or Outlook 2013, select theManage drop-down menu.

    • To edit or delete a contact, select a contact in the list and then select Edit or Delete, respectively.

    Command bar for people

  3. My contacts - Displays folders you can use to manage your contacts. You can create new contact folders and rename or move existing ones. To add a folder, right-click My Contacts and select New folder. To rename, move, or delete folders, right-click the folder and select RenameDelete, or Move to.

  4. Contacts list - Displays contacts in the selected folder under My Contacts. Select a contact to view details in the contact details pane.

  5. Contact details - Displays information about the contact selected in the contacts list. Details include information you have on the contact, including phone numbers, address, company, and any linked contacted lists from other services such as LinkedIn. If you have multiple entries for a specific contact, you can link them into a single view by selecting Manage under Linked contacts.

What you'll see in Tasks


Keep track of things you need to get done or view and track flagged messages in email that are associated with an action item. To learn more about managing tasks in Outlook on the web, go to Using Tasks in Outlook on the web.

Manage your tasks.

  1. Create, delete, move, or categorize tasks. Mark tasks as complete as you finish them.

  2. My tasks - Displays folders you can use to view and manage your tasks. Choose whether you want to view items you have flagged as important. You can create new task folders and rename or move existing ones. To add a folder, right-click My tasks and select Create new folder. To rename or delete folders, right-click the folder and select Rename or Delete.

  3. Tasks list - Filter and display tasks based on the status you have assigned to them. Use the Items by menu to sort tasks based on different criteria.

    Sort tasks

    Use the command bar above the tasks list to delete, categorize, or mark complete a selected task. For emails, the Reply command is available here.

    Command bar for tasks

  4. Task details - View details of the task selected in the tasks list. To edit task details such as status, priority, and percent complete, select Edit.

    Article from Microsoft Office Support